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Procurement
PROCUREMENT

Definition: (formal) The process of obtaining supplies of something, especially for a government or an organization.
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* All ten elements should be in.


1. Purposeful - to meet a requirement (connect to #2).

2. A need for supply or a replenishment is duly established.
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3. Request (= advert, notice, etc.) is made appropriately, stating the conditions and terms applicable.

4. Applications or bids are submitted and received/acknowledged.
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5. Bids are scrutinized and assessed by the appropriate official(s)/organ(s) of government or organization and winner(s) get their award letters, order forms, etc. Appropriate documentation - agreement, memorandum of understanding, etc. - is thereafter completed.

6. Samples of items to be supplied, if necessary, are provided and approved accordingly.
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7. Supply is made as exactly as in the agreement(s).

8. On delivery of supplies, a pro forma is submitted. Thereafter, appropriate documents are filled.
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9. Bill(s) are processed and payment(s) for supplies is/are made as in the agreement(s).

10. Storage, allocation, display (= use/usage), etc., as applicable, of the items supplied takes place. That is, supply serves purpose(s).
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